High School Alumni Association
Officers and Board of Directors Meeting
Columbia City High School, Room 113
June 2, 2006
President Ted Gruver (’57) called the
meeting to order at 4:30 p.m. and welcomed all who were in attendance.
A prayer was given by Vernon Trier (’43)
Ted announced that Rex Carpenter
(’57) and Rita (Pittenger) Toomey (’61) have resigned from the board.
In accordance with CCHSAA by-laws, a
Quorum was present. Present were:
Ted Gruver (’57), Vernon Trier
(’43), Fayette Sevits Carpenter (’58), Brenda Reeg Robison (’60), Kay (Rothgeb)
Cowdin (’76), Dennis McClure (’79), Bill Kettlekamp (’52), Rosalie Farber
Kleespie (’57), Ruth Ann Bowie Davis (’57), Graham Kleespie (54), Marthene
Wiley Phend (’55), Richard Phend (’51), Tom Felger (’57), Bob Brittain
(’64), Jennifer Reiff (Assistant CCHS Principal) and Steve Doepker (CCHS
Front Left to Right:
Cowdin (’76), Brenda Reeg Robison ('60), Vernon Trier ('43), and Ruth Ann
Bowie Davis ('57),
Back Left to Right: Graham
Kleespie ('54), Rosalie Farber Kleespie ('57), Ted Gruver ('57), Bill
Kettelkamp ('52), Fayette Sevits Carpenter (’58), Tom Felger (’57),
Richard Phend (’51), Marthene
Wiley Phend (’55), and Steve Doepker (CCHS
Report of Officers
Ted Gruver‘s report was submitted by
presenting to the Officers and Board of Directors Report (1) dated May 21,
2006 and Report (2) dated March 23, 2006. Copies included as part of
Vernon Trier welcomed all members
and thanked them for their work on behalf of the alumni association.
Since this is the first official
meeting of the Officers and Board of Directors, there were no minutes to
read for any previous meetings.
Ruth Ann Bowie-Davis reported that
there is $861.15 in the alumni association treasury.
Tom Felger reported that most funds have
been raised to date by holding a 50/50 drawing at the Florida brunches. Felger noted that we need more fundraising activities. It was
suggested that the alumni association discuss doing the 50/50 fundraiser
at all class reunions.
Marthene (Wiley) Phend is chairman of
the Condolences Committee. Condolences are sent to the family of a
CCHS alumnus upon their death. Marthene reports this is working very
CCHSAA Web Site Report
Brenda (Reeg) Robison reported that
everyone who has visited the website is now officially registered.
Active website users span the classes of 1937 through 2005, although many
also have entered information in earlier years for their parents and
grandparents. Brenda checks each website visitor’s submission for
authenticity and appropriateness prior to approving it to appear online,
and copies of all submissions are sent to President Ted Gruver and the
Class Coordinator, if there is one.
is fully operational, although there are areas which will be expanded and
added in the future. Security concerns were discussed, and later
this year passwords will probably be required to access the Alumni
Brenda introduced Dennis McClure,
who is serving as her assistant and back-up. Dennis reported that
volunteers are always needed, particularly ones who have a scanner to scan
pictures from yearbooks, etc. for the website.
Rosalie (Farber) Kleespie and Graham
Kleespie have been appointed and agreed to be the CCHSAA Ambassadors.
Their duty is to attend all CCHS class reunions in the CC area and give a
short report to the reunion alumni on the CCHS alumni association and
website. The ambassadors will hand out CCHSA database forms with
instructions for alumni to enter their personal profiles on the CCHSA
2006 Alumni Day Committee Report
Richard Phend, Chairman of the
Alumni Day Committee, presented a detailed report of proposed alumni
activities centered around CCHSA “Alumni Day” in October. Richard
will work with CCHS Principal Steve Doepker to coordinate alumni
activities with what the school has planned. Dick said volunteers
are needed for his committee.
Report on CCHS 125th
Anniversary and Homecoming Celebration
Steve Doepker, CCHS Principal, reported
that the school is actively working on the celebration, which will be held
October 6th. A number of activities are being discussed as
possibilities. Those include:
and tour of the school for alumni. Trying to organize school groups
(such as the show choir) to participate.
invitation to alumni inviting them to the Friday night football game.
signage for the celebration. It is very difficult to get “across the
street” banner for downtown. Other possibilities include flagpole
newspaper coverage of the event. CCHS has excellent relationship
with the newspaper, consequently this should not be a problem.
Steve also reported that the law
requires CCHS to track graduating students and check with them at 3 and 5
years after graduating. CCHS pays over $3,000.00 to track CCHS
graduates. This could be completed via the CCHSAA web site. A
discussion was held on using the CCHSAA website for the required tracking.
Steve also reported that CCHS is
collecting yearbooks and needs a1968 yearbook
President Gruver reported on the
The CCHSAA by-laws have been
completed and a by-laws committee should be formed.
All CCHSAA funds have been
placed with the Whitley County Community Foundation (WCCF).
The CCHSAA Articles of
Association have been completed
CCHSAA and Whitley County
Community Foundation have entered into an agreement dated March 9, 2006.
The agreement is included as part of these minutes and can be posted on
the CCHSAA web site.
The next meeting of the CCHSAA
Officers and Board will be held on October 6, 2006, in connection with
the CCCHSAA Alumni Day, CCHS Homecoming and the 125th
Anniversary of CCHS. This meeting will include election of
officers. Nominating Committee members are needed. Vern
Trier has volunteered to serve but wishes not to chair the committee.
It was stressed that we need to find new board members who live in the
Columbia City area to help run the organization, preferably local CCHS
alumni. It is often difficult to deal with local details and
transactions that arise when you are not on site.
CCHSAA placemats with the CCHS
Fight Song have been printed and are being offered by the CCHS Alumni
Association to all class reunions. The CCHS Alumni Association’s
address and telephone information is printed at the bottom of the
placemats. Currently these are free, but it was suggested that the
alumni association begin charging a small fee for the placemats.
CCHSAA would like to have a logo
identifying the organization and is investigating using the CCHS art
classes with a prize for the winning CCHSAA logo.
Ted Gruver reported that the CCHS
Florida Alumni Brunch will now be held every two years, with the next
brunch to be held the first Sunday in March 2008 (even years)
President Gruver adjourned the
meeting at 5:45 pm. A picture was taken of the group under the CCHSA
banner in the school. Everyone present was asked to attend the
CCHS commencement at 7:30 p.m., during which members of CCHSAA will be
recognized by Mr. Doepke.